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Child Care Provider Background Screening

All registered and licensed child care providers as well as informal and in-home providers receiving Child Care and Development Fund (CCDF) funds are required by Federal law (45 C.F.R. 98.43) to complete in-state and out-of-state screenings. In state background screenings are required every five years. The following in-state background screenings are required:

  • SD criminal registry - fingerprints are required to complete this process;
  • SD sex offender registry - SD will complete this check once screenings are submitted for processing;
  • SD child registry for abuse and neglect - a specific form is required for this process;
  • National Crime Information Center (NCIC) - SD will complete this check once screenings are submitted for processing; and
  • National criminal record check (FBI) - fingerprints are required to complete this process.

The following out-of-state background screenings are required for each state an individual has resided within the past five years:

  • state central registry of child abuse and neglect check;
  • state criminal background check; and
  • state sex offender registry check.

Screenings for family daycare providers and informal and in-home providers will be completed through the assistance of each regional licensing specialist located throughout the State. Each licensed child care program that holds a license to operate a group family daycare, day care center or before and after school program will be required to complete the steps listed under: SD Child Care Programs: In-State background Screening Requirements and SD Child Care Programs: Out-of-State background Screening Requirements below.

Providers are required to submit all paperwork including any other required documentation to:
Office of Licensing and Accreditation
910 E Sioux Ave.
Pierre, SD 57501

Providers do not need to submit payment if there is a fee indicated. The DSS will pay any fees required. Results from the in-state and out-of-state screening process will be mailed to providers in the form of a letter once completed.

SD background check roadmap

Background Screening FAQ



Circumstances That Prohibit Providing Care to Children

An individual is prohibited from providing care if the results of the background check include:

In addition, a person is ineligible to provide care if they:

  • Knowingly make false statements in connection with this background check;
  • Are registered, or required to be registered, on a Sex Offender Registry; or
  • Refuse to consent to the background check.

SD Child Care Programs:  In-State Background Screening Requirements

Step One: Complete the Permission to Screen for Reports of Abuse and Neglect form

Step Two: Complete the fingerprint process for DCI and FBI. Fingerprint cards can be obtained from your local licensing specialist. If you do not have the ability to complete fingerprints on your own, the fingerprinting process can be completed by contacting your local licensing specialist.

Step Three: Complete the Child Care Declaration of Prior Criminal Conviction and Military History form 

Step Four: Complete the Background Screening Cover Sheet showing all names of individuals requesting screening.

Step Five: Submit all documents to:
Office of Licensing and Accreditation
910 E Sioux Ave.
Pierre, SD 57501

Note: It is suggested that providers make a copy of these documents and note the date sent. Results from the in-state screening process will be emailed to the provider once completed.

Information for Out-of-State Child Care Providers

South Dakota is not a National Fingerprint File (NFF) or a National Crime Prevention and Privacy Compact state.

Central Registry for Child Abuse and Neglect:
Complete the Permission to Screen for Reports of Abuse and Neglect form and submit to DSSCRS@state.sd.us

Contact Information:
Child Protection Services
700 Governors Drive
Pierre, SD 57501
605.773.3227
Website  

Note: All Central Registry screening results will be returned to the individual who is being screened. The individual may share the screening result with a potential employer. A cleared screened will be documented with a stamp, date of clearance, and state representative signature on the form submitted. A screening takes an average of 5-7 business days from date of receipt to be returned.

Criminal Records Check
Refer to the South Dakota Criminal Investigation website for complete instructions on obtaining a criminal record check.  Note, you will need to submit fingerprints, include a check or money order for $26.75 and signed authorization.

Contact Information:
Office of the Attorney General
1302 E Hwy 14, Suite 1
Pierre, SD 57501
605.773.3215 | Fax 605.773.4106
TTY: 605.773.6585 (For the Hearing Impaired)
Website

State Sex Offender Registry Check
The South Dakota Sex Offender Registry is maintained by the South Dakota Division of Criminal Investigation. The website offers several methods to which individuals can search the registry.

Contact Information:
South Dakota Department of Corrections
3200 E Hwy 34
c/o 500 East Capital Ave.
Pierre, SD 57501
605.773.3478 | Fax 605.773.6810
Website | FAQ

The National Sex Offender Public website allows you to search sex offender registries for all 50 states, the District of Columbia, U.S. Territories, and Indian Country.

SD Child Care Programs: Out-of-State Background Screening Requirements

Screenings for family day care providers and informal and in-home providers will be completed through the assistance of each regional licensing specialist located throughout the State. Each child welfare agency that holds a license to operate a group family daycare, day care center, or before and after school program will be required to complete the following steps:

Step One:  If child care provider, employee, or potential employee has lived OUTSIDE of the State of South Dakota in the past five years and is 18 years of age or older, please download the Program Cover letter and complete it for all appropriate individuals.  This form is to be completed and submitted even if there are no additional forms required due to a National Fingerprint File (NFF) or closed state. An out-of-state sex offender registry check will still be completed. Please note: this form can ONLY be used for out-of-state child care background screenings. 

Step Two:  For everyone listed on the form in step one, download the appropriate out-of-state background screening forms (central registry and criminal record check) for each state lived in within the past five years, using the links under the heading below.  Individuals must complete the forms, any other documentation required; needed; and submit back to the child care program.  Some forms require the signature to be notarized. 

Colorado & Missouri: These states will only send the results to the individual screened. The individual or program is required to submit the results to DSS to determine final eligibility. The results can be sent to the address under Step Three or emailed to DSSOLAScreening@state.sd.us.

Nebraska: Requires a parent signature for individuals 19 years of age or younger for the Central Registry Screening form. Please obtain the parental signature prior to submitting for screening.

The SD Child Care Licensing Office will complete the out-of-state sex offender registry check.

Step Three: Submit the cover sheet from step one and all completed forms from step two to the following address:
Office of Licensing and Accreditation
910 E Sioux Ave.
Pierre, SD 57501

Out-of-State Background Screening Forms from Other States

The following documents, arranged by State, are for use by South Dakota child care providers when submitting forms for their staff out of state central registry and criminal record background checks.


Out-of-State Background Screening Forms
Alabama Central Registry Criminal Record Montana Central Registry Criminal Record
Alaska Central Registry Criminal Record Nebraska Central Registry Criminal Record
Arizona Central Registry Criminal Record Nevada Central Registry Criminal Record
Arkansas Central Registry Criminal Record New Hampshire Central Registry Criminal Record
California Central Registry Criminal Record New Jersey Central Registry Criminal Record
Colorado Central Registry Criminal Record New Mexico Central Registry Criminal Record
Connecticut Central Registry Criminal Record New York Central Registry Criminal Record
Delaware Central Registry Criminal Record North Carolina Central Registry Criminal Record
Florida Central Registry Criminal Record North Dakota Central Registry Criminal Record
Georgia Central Registry Criminal Record Ohio Central Registry Criminal Record
Hawaii Central Registry Criminal Record Oklahoma Central Registry Criminal Record
Idaho Central Registry Criminal Record Oregon Central Registry Criminal Record
Illinois Central Registry Criminal Record Pennsylvania Central Registry Criminal Record
Indiana Central Registry Criminal Record Rhode Island Central Registry Criminal Record
Iowa Central Registry Criminal Record South Carolina Central Registry Criminal Record
Kansas Central Registry Criminal Record Tennessee Central Registry Criminal Record
Kentucky Central Registry Criminal Record Texas Central Registry Criminal Record
Louisiana Central Registry Criminal Record Utah Central Registry Criminal Record
Maine Central Registry Criminal Record Vermont Central Registry Criminal Record
Maryland Central Registry Criminal Record Virginia Central Registry Criminal Record
Massachusetts Central Registry Criminal Record Washington Central Registry Criminal Record
Michigan Central Registry Criminal Record Washington DC Central Registry Criminal Record
Minnesota Central Registry Criminal Record West Virginia Central Registry Criminal Record
Mississippi Central Registry Criminal Record Wisconsin Central Registry Criminal Record
Missouri Central Registry Criminal Record Wyoming Central Registry Criminal Record